Privacy Policy

Booth Pass · The Booth MKE, LLC · Effective September 4, 2026 · Updated October 9, 2026 (photo sharing permission)

The short version. Booth Pass keeps the photos you take at a Booth in one place, lets a Booth greet you by name, lets you play group games at a Booth, and lets you vote in contests by picking a backdrop. We collect only what that takes. We don't sell your information, and you can delete your account yourself at any time from Settings.

Who we are

Booth Pass is operated by The Booth MKE, LLC ("The Booth", "we", "us"), a photo booth company in Milwaukee, Wisconsin. Questions about this policy go to ben@theboothmke.com.

What we collect

Account details. When you sign in with Google, Apple, a phone number, or an email link, we receive your name, email address and/or phone number from that provider, plus a unique sign-in ID. Sign-in is handled by Google Firebase Authentication. We never see your Google or Apple password.
Photos and videos. Photos, GIFs, and videos you take at a Booth while signed in, or that you claim to your pass from a gallery link, are stored with your account. Photos taken at a Booth without signing in are still stored for the event's gallery, as they always have been, but are not tied to a pass.
Check-ins. When you sign in at a Booth we record which Booth, where it was, and when. Check-ins power your history and the map in the app.
Votes. If a Booth is running a contest, choosing a contest backdrop casts a vote. We record which option you chose, at which Booth, and when.
Instagram handle, LinkedIn profile and character name (optional). You can add your Instagram handle and/or LinkedIn profile link in Settings, and at some events the Booth asks if you'd like to add the character you're dressed as and your handle or LinkedIn to a photo. All of them are optional. Next to them is a box that says "OK to tag/credit me if my photo is shared." It is off unless you tick it, and we save that choice and its wording with the photo.
Age check (full pass only). When you create a full pass we ask your birth month and year once to confirm you are 13 or older. We don't keep your birthday, only the fact that you confirmed and when.
Backdrop picks. Which backgrounds you choose at a Booth, so the Booth can show your favorites first next time.
Print requests. If you queue a print from your phone, we keep the photo and print choice until it prints at the Booth or the request expires.
Booth Play. If you join a group game, we record that you were in that session, the nickname you used, and which photos you were in. With a light Pass (a one-tap join with just a nickname) we collect no email, phone, or name.
Connect card (optional, 18+). If you fill in your card, we store the links you add (LinkedIn, Instagram, TikTok, X/Threads, website), your "I'm 18 or older" confirmation, which people you chose to give it to, and any block or report you make.
Technical data. Standard server logs (IP address, browser type, time of request) and basic app diagnostics, kept to run and secure the service.

We do not use ad trackers, and we do not collect precise location from your phone. The map in the app shows where the Booths are, not where you are.

How we use it

To show you your photos, history, and votes, and to greet you by name at a Booth.
To deliver photos you ask us to send (for example, by email).
To run contests. Sponsors and venues see vote totals and percentages, never who voted.
To send you a sign-in link or a message you requested. We don't send marketing email from Booth Pass without asking you first.
To run Booth Play games and let you swap connect cards with people you were in a photo with.
To keep the service secure, prevent abuse, review reports, and fix problems.

Who can see your photos

You, in the app, and anyone you share a photo link with.
The event host who booked the Booth may receive the event's gallery, which can include photos taken at their event. That is part of how a booked photo booth works and it is not new with Booth Pass.
The Booth staff, for support and to operate the service.
Photo credits. If you ticked "OK to tag/credit me", the event's organizer and The Booth can see your Instagram handle, LinkedIn profile link and character name next to that photo, so they can tag you if they post it. If you didn't tick it, nobody else sees them. We don't show your handle or LinkedIn in the public gallery and we never post to Instagram or LinkedIn for you.

Connect cards

You "met" someone if you were in the same Booth Play photo session. You can give your card to any of them, one person at a time, and choose which links each person sees. Nobody can request your card, and nobody sees it unless you give it. You can take a card back at any time; they then see nothing. Giving cards is open during the event and for 7 days after. Connect cards are for adults only and are never available on a light Pass. You can block or report anyone; reports go to The Booth team for review. We never share your email or phone number through a connect card.

Faces at the Booth

To frame your photo and cut out the background, the Booth works out where faces are in the camera image. This happens on the Booth itself while your photo is being made. It does not recognize who you are, and no face measurements are stored. The one exception is the Wanted game: if you choose to take a selfie for it, the Booth compares it with the group photo once to put your name on your poster, then discards the comparison. You can skip the selfie and still play. Booth Pass knows a photo is yours because you checked in or claimed it, not from your face.

We will not use a photo that shows your face in our own advertising, or a venue's or sponsor's, unless you agree to it in writing (for example by ticking a box that says so). Taking a photo is not that agreement.

Photos used to promote The Booth or a venue. We, or the venue where a photo was taken, use it to promote ourselves only if you switched that on for that photo in Booth Pass. The switch is never on by default, is separate from getting your photos, and is only for people 18 and older: if the birth month and year you gave when you signed up show you're under 18, it isn't offered until the month after you turn 18 (we keep only that month, not your birth date). If you gave your Instagram handle with it, we or the venue may tag you. We save your choice, the exact wording you saw, the time, the photo it applies to, and the device and network address it came from. Your permission covers what the switch describes (the booth screen, our and the venue's websites, and our own social posts), not paid ads, which need your separate OK. You can withdraw it at any time in My Photos or Settings, or by emailing ben@theboothmke.com. We then stop new use, remove our posts and booth-screen use, and ask the venue to remove its posts, all within 3 business days. We keep the record of your choice while the photo is in use and for 6 years after, then delete it.

Who we share data with

We use a small number of service providers to run Booth Pass, and they only process data on our behalf:

Google (Firebase Authentication for sign-in, Google Cloud for hosting and storage, Google Maps for the Booth map).
Cloudflare (network delivery and security).
Our email and text-message providers for sign-in links, sign-in codes, and photo delivery you request.
Square, if you pay for a session or print. We never see your full card number.

We do not sell personal information, and we do not share it with sponsors or venues in identifiable form. We may disclose data if the law requires it.

How long we keep it

Your account, photos, check-ins, and votes stay as long as your account exists. Server logs are kept for a limited period for security and then discarded. A light Pass that is never upgraded is deleted after 30 days without use; its photos stay in the event gallery like any other guest photo. If you delete your account, we remove your account record, detach your photos from it, take back every connect card you gave and erase your card, and anonymise your check-ins and votes, so contest totals stay accurate without pointing back to you. Photos stay in the event's gallery and archive as they would for any guest; email us if you want those deleted too.

Your choices

Delete your account yourself at any time in the app under Settings. This also signs you out everywhere.
Change your name in Settings.
Instagram and LinkedIn credit. Add, change, or remove your handle or LinkedIn, or turn crediting off, in Settings. Turning it off (or deleting your account) removes them from photos credited from your pass. To remove a credit you typed at a Booth, email us.
Ask us for a copy of your data, or to correct or delete it, at ben@theboothmke.com. We answer within 30 days.
Use a Booth without a pass. You never have to sign in to take a photo.

Children

A full Booth Pass is not intended for children under 13, and we ask for a birth month and year before creating one. Kids can still join Booth Play with a light Pass, which collects only a nickname, and anyone can get their photos from the Booth's QR code without an account. If you believe a child under 13 has created a full pass, email us and we will remove it.

Security

Data is encrypted in transit. Sign-in links and pass codes are single-use and expire. Access to stored photos and account data is limited to the people and systems that need it to run the service. No system is perfectly secure, and we will tell you if a breach affects your data.

Changes

If we change this policy in a way that matters, we will update the date at the top and, for significant changes, tell you in the app.

Contact

The Booth MKE, LLC · Milwaukee, Wisconsin · ben@theboothmke.com · theboothmke.com